CAPS 2026 Annual Conference – Charleston, SC
September 13-15, 2026
EXHIBITOR AND SPONSORSHIP INFORMATION
FAQ:
Greeting exhibitors! We are looking forward to seeing you all on September 13-15th at the Hyatt House in Charleston, SC! As always, we appreciate your support!
Hotel booking room reservation links:
The Lowline Hotel b Hyatt $339 nightly rate Saturday-Wednesday
All CAPS26 Sponsorships have been filled. Thank you for supporting CAPS.
Shipping information for exhibitors:
*To make your boxes easy to locate due to the large number of incoming boxes, please label as follows:
Hotel Shipping Information:
Inbound Shipments-Ship NO EARLIER than 1 week before the first day of the event.
Shipping Address:
Hyatt House Charleston/Historic District
Hold for (Your Name and Company Name)
With CAPS26 9/13-9/15/26 Sterling Hall
560 King Street, Charleston, SC 29403
Outbound Shipping-Make Arrangements with UPS or selected mailing service. Place outbound shipping level on items. Transport outbound packages to the Hyatt Front Desk for pick up.
*Booth Set-Up-Sunday, September 13 from 1:00-4:00pm. Boxes will be place in the conference space between 1240-1p.
*If you travel with your items and do not ship – you will not be allowed to set up early! (We appreciate your courtesy to the hotel staff and your colleagues.)
*Booth assignments will be sent out to you prior to the conference start. You will have the number of your table in Table numbers will not be placed on the tables until 1:00 pm Sunday.
*Please reply to this email if you need power for display purposes only.
*The list of attendees will be sent to you one week prior and after the conference.
*Final Agenda and Speakers will be finalized by July 1st.
*Conference-themed dress is encouraged for Monday night's dinner and vendor booth decorations/activities. Embrace the spirit of Pirates, Pearls & Prohibition and join the fun!
Ad Information:
Please submit as a press‑ready PDF with embedded fonts and CMYK color for optimal print fidelity and broad printer compatibility
Ad size — Final trim should be 8.5″ × 11″, with 0.125″ bleed on all sides, so artwork must measure 8.75″ × 11.25″ to avoid unwanted white margins after trimming
Ad Live (safe) area — Keep key content at least 0.25″ inside the trim line (approximately 8″ × 10.5″) to protect against misalignment during trimming
Logo formats — Provide logos in vector formats like EPS, AI, or PDF so they scale cleanly without losing quality—ideal for print reproduction
Resolution & color mode — All artwork should be at least 300 dpi and delivered in CMYK color mode (no RGB or spot colors) to ensure accurate color and sharp detail
**Submit all ads and logos to rgoldman@novanthealth.org and capsboardcrew@gmail.com
While we appreciate your attention to detail, please be mindful of our busy schedules and your individual requests and emails. We promise to get you all the information you need in a timely manner!
Thank you again for your support. We look forward to a successful time for all in Charleston!
